A Busy Person’s Guide to Online Brand Protection

Introduction

As more people do more online, businesses that take protecting their brand seriously stand to win. Brand protection both defends a business’s reputation and protects prospects and customers against online fraud. Some consumers will blame the brand for brand abuse even if it’s somewhat out of the business’s control. People that fall victim to online brand impersonation attacks are more likely to take their business elsewhere and are less likely to engage with a brand online as they lose faith in the authenticity of these channels. This is why online brand protection is important – protecting your digital reputation reduces cybersecurity, reputation, and fraud risk. Doing online brand protection right can not only reduce risk but also reduce fraud, prevent revenue loss, increase customer satisfaction, and preserve trust in a brand.

With this article, we’ll summarize online brand protection and help you understand some of your options for protecting your brand online. Online brand protection is a team sport and so this article can benefit executive leadership, cyber security professionals, brand protection managers, legal professionals concerned with intellectual property and trademarks, and sometimes even product managers. Online brand abuse and impersonations affect nearly every industry though financial services, software-as-a-service, e-commerce/retail/apparel, and cryptocurrency are some of the top industries targeted by brand impersonation attacks.

What is Online Brand Protection (and Why Does it Matter)?

Explaining why the term or concept matters is important for the reader to understand how to do or use what it is you’re writing about. Talk about the personal and/or business implications of understanding, employing, or using the topic you’re writing about.

Online brand protection or protecting your brand online consists of identifying and taking action to stop the unauthorized use of your brand name, brand logo, brand messaging on the internet. Put another way, brand protection seeks to stop the abuse of your brand online.

Registering a trademark for your brand would qualify as brand protection because that registration gives you grounds to pursue legal action against someone that copies your brand or uses it without permission. It makes some sense then that law firms, which help businesses register trademarks, might also offer brand protection services. Unfortunately, law firms don’t typically have the brand protection software necessary to discover online brand impersonations across the entire internet. Digital brand protection tools powered by machine learning can evaluate tens-of-millions of websites every day – a team of lawyers cannot.

A brand name makes it easier for consumers to recognize and remember a business and hopefully brings along with it positive perceptions of the quality of the information, products, or services provided by that business. In other words, a brand absolutely has value because we know that we all have preferences for certain brands because we trust them and know to expect a certain quality.

Online brand protection matters because brand reputation affects consumers’ purchase decisions and therefore a business’s revenue and growth. Cox Enterprises VP and CISO David McLeod put it this way during a panel discussion, “There’s plenty of research out there that shows that revenue growth is driven by no negative sentiments.” He added, “More than the marketing plans, just by not having a tarnish on the brand is an accelerator. How do I keep the brand clean when I don’t control where the brand is being used?” For more on this topic from David, see the video in the Online Brand Protection KPIs section below.

At least a part, if not the majority, of the value of your brand is the trust you’ve built with your customers, and that’s exactly what online scammers seek to exploit. Online brand abuse or brand impersonation takes the form of fake websites, fake social media accounts, fake mobile apps, fake online ads, etc. “Fake” here means that the owner or producer of that online property is impersonating a trusted brand that they don’t have permission to use. The reason the scammers’ bother to impersonate your brand is because they can profit from its value, even if they don’t own it.

They make money off of exploiting your brand by using it to persuade victims to give up their credentials, payment details and more. In turn this costs you money, despite it being somewhat out of your control. It costs you in terms of lost revenue/sales, fraud, investigation and response expenses, reimbursing customers’ losses, decreased customer satisfaction, customer churn, and damage to your brand and reputation–and yes, many of these costs are intertwined and multipliers of each other. Abuse of your brand online can cost you, that’s why preventing it with brand protection matters.

Abridged History of Online Brand Protection

Elaborate on the background of what you’re writing about and how the concept has developed from its inception to today.

The history of trademark legislation, which we’ve established is one form of brand protection, allegedly dates back to the 1300s and required bakers to brand, or put their mark on, their bread. We’ll leave that tale to the lawyers and set our sights sometime around the dawn of the world wide web as we know it today.

We might say that protecting your brand on the internet requires something to protect it against. So, homing in on some of the first examples of online brand abuse might guide us. As Allure Security CEO Josh Shaul says, “Folks have been making money on the Internet with fraud for some time. It’s kind of the oldest business on the Internet.” We could argue that a major milestone in online fraud arose with the dawn of e-commerce.

Allegedly, the first e-commerce transaction occurred in 1994 and involved the purchase of the album “Ten Summoners’ Tales” by the musician Sting. Around this time, the story goes, a rather unsophisticated fraud method consisted of miscreants entering in a stolen credit card number along with a famous person’s name (e.g., Mickey Mouse or Bill Clinton) to make a purchase online. Eventually merchants learned to validate the name associated with the payment card number, but this rather crude method did work for a bit. Note that scammers continue to impersonate celebrities to this day – Australia filed suit against Facebook for scam ads it allowed on its platform that impersonated celebrities.

Dr. Ed Amoroso, former Chief Security Officer at AT&T and current CEO of the advisory firm TAG Cyber, suggests that we could think of website defacements as some of the earliest examples of brand abuse. A website defacement consists of taking advantage of a vulnerability in a website to alter its appearance. A business’s web presence makes up a humongous part of their brand and so we can consider tampering with that a form of brand abuse. One of the first well-known examples of a website defacement occurred in 1996 when someone altered the U.S. Department of Justice’s homepage to read “Department of Injustice” and included pornographic images for good measure.

In the late 1990s, we also saw the rise of cybersquatting. Cybersquatting involves purchasing and registering domain names associated with or, in the case of typosquatting, misleadingly similar to brand names and other trademarked terms. Early on, some brands failed to take quick action to register and take control of domain names associated with their brand. Cybersquatters took advantage fast and registered those domains to then resell them at a profit to the trademark holder or by misusing them to scam consumers. Fast forward to today, some brands that don’t take action to quickly establish their presence on various social media platforms may also find themselves at the mercy of swindlers and leave their customers vulnerable.

Allure Security CEO Josh Shaul explains how businesses started to take action on cybersquatting. “When organizations started to look for these problems, they started to look for them because customers called and complained. Organizations know how to respond to that, but they wanted to get proactive so what they started to do was look for new websites that popped up that had a name similar to theirs.”

One of the earlier forms of online brand protection involved monitoring the registration status of domains, aptly named domain monitoring. Domain monitoring for brand protection use cases focuses on alerting you when domain names using your company name or similar to it are registered. Such a registration can tip you off to a potential scam. Unfortunately, this approach still requires a human to visit the suspicious site and determine whether it’s a problem.

The problem is there are too many sites, millions of them. In addition, attackers have evolved beyond using misspelled brand names. A phishing study conducted by researchers from Arizona State University, Google, PayPal and Samsung found that traditional domain monitoring fails to identify 71% of malicious websites. Domain monitoring alone is no longer effective in detecting online brand impersonation attacks.

How to Protect Your Brand Online

Tips & Reminders for Getting Started with Digital Brand Protection

A key aspect of digital brand protection is reducing the risk of someone abusing your brand online. The first step towards that objective requires you to establish control of your brand online to the extent possible. Here are some things to be sure you take care of if you haven’t already.

  1. Make your brand unique – Distinctive logos and unique brand imagery provide a big advantage in defending a brand online because it’s easier to identify and enforce violations compared to more generic marks.
  2. Register your trademarks and copyrights – Register all variants of your brand names and logos and start with the U.S. Patent and Trademark Office (USPTO) and E.U. Intellectual Property Office (EUIPO) because up-to-date registrations are easier to enforce.
  3. Own the “anchors” for your brand online – Register any domain name you plan to use and consider registering them on multiple top-level domains (e.g., .com, .net, .biz, etc.). Also establish brand accounts on the major social media platforms and make sure to monitor for newer platforms springing up so that you can take control of those accounts before someone else tries to impersonate you.
  4. Build a proactive monitoring strategy – The internet is large and there are plenty of places for fake websites, deceptive social media apps, and rogue mobile apps that impersonate your brand to hide, but technology powered by machine learning can automate the scouring of the web to find threats
  5. Establish a response plan – When you identify a brand impersonation online, acting quickly helps reduce the damage. A website isn’t typically taken down immediately, so what will you do in the meantime to mitigate the damage? Also keep in mind that different social media platforms have different requirements and processes for impersonations. In many cases, using a vendor with experience detecting and mitigating online brand impersonations is your best bet.

Read more about these tips, tailored to regional banks and credit unions, in our article “Protecting Regional Bank & Credit Union Brands Online.”

How to do a Website Takedown

The number of unique scam websites used in brand impersonation attacks hit an all-time high recently according to the Anti-Phishing Working Group. The problem continues to grow, so it’s increasingly likely that you may find a fake website impersonating your brand and targeting your customers. So what do you do if you find one?

If you don’t specialize in online brand protection, you’re typically better off choosing a brand protection-as-a-service vendor. Vendors typically use AI-powered technology to more thoroughly scrutinize the internet for brand impersonations and apply more effective, repeatable response methods. However, if you should choose to try and takedown a website on your own, here’s an overview of the steps you ought to take.

1. Confirm that the suspicious site is in fact unauthorized

An internal team may have deployed the site without your knowledge. Or the site may belong to an authorized reseller, partner, or agent. If the site turns out to be authorized, identifying it is still of value as it helps you establish an inventory of authorized web properties.

2. Determine the scam website’s objective

Does the site seek to defraud by stealing your customers’ or employees’ credentials, payment card information or other data? Or is the site infringing on trademarks for instance by selling counterfeit goods? While you’ll follow a similar process either way, there are some nuances in following up on each type of case. For example, Google may blocklist a site engaging in fraud but be less likely to block a site that’s infringing on a trademark.

3. If the scam site is engaging in fraud, report it

Report the problem site to Google, Microsoft, the Federal Trade Commission, the FBI’s Internet Crime Complaint Center (IC3), and consider reporting the site to Allure Security. Understand that reporting the site to Google, Microsoft, etc. does not guarantee that those organizations will take immediate, or any, action. Vendors such as Allure Security have built trust with many of these organizations which can help expedite such actions.

4. Determine who the web hosting provider and/or registrar is for the scam domain

Use Whois Domain Lookup to find out where you’ll need to send your takedown request. Note that in many cases the hosting provider or registrar may not respond to your request.

5. Gather evidence for your takedown request

You will need to grab screenshots of the scam website along with a list of the problem URLs. You will also need to gather together corresponding screenshots and URLs for your authentic web pages. Vendors such as Allure Security can save you time in this process by automating the creation of these evidence packages. Many law firms also offer such services – though because they typically bill by the hour it’s not always the most cost-effective option and is by its nature a “whack-a-mole” approach that reacts to scams after they’ve already done damage. Using a vendor can help you take a more proactive approach.

6. Draft your takedown request / cease-and-desist notice

Creating a takedown request is no small feat. The Internet Corporation for Assigned Names and Numbers (ICANN) provides a thorough guide for preparing domain name takedowns.

7. Submit your takedown request

You will need to research the host’s or registrar’s reporting mechanisms. Many times their abuse reporting processes differ for fraud sites versus trademark abuse as mentioned in step 2 above. Searching the name of the host or registrar along with “abuse” should help you locate instructions. If you can’t find abuse policies or guidance on their website, many hosts and registrars have an “abuse@[host or registrar domain]” email address if you can’t find specific guidance on the websites for submissions. PRO TIP: Use local language. Not everyone can read English. Google Translate can help.

8. Hurry up and wait (and follow up)

Many times it can take multiple requests before a host or registrar will take action, if they respond at all. If you don’t receive a response after a reasonable amount of time, you can file a complaint with ICANN (see their Contractual Compliance help center for guidance). It’s a lengthy process but can help get results even in seemingly hopeless situations.

If you think the website takedown process sounds time-consuming and complicated, you’re right. Luckily, brand protection-as-a-service vendors like Allure Security have streamlined these processes and through repetition built relationships with many of the stakeholders to get results more quickly.

Hints for Building Your Online Brand Protection Strategy

A brand protection strategy goes beyond simply a collection of tactics. Many organizations want to take a more proactive approach to abuse of their brand online. At the risk of oversimplifying, that mostly means not simply waiting until customers call to complain about falling victim. It’s actually possible to find the origins of an online scam before a single one of your customers’ falls victim and without sinking an enormous amount of time, effort, and money into manual web searches.

Because this is a guide for busy people, we won’t walk through the entire strategic planning process here, though we will offer a few hints. We’ll define a strategy as a plan to achieve a longer term goal. Such a plan essentially consists of documenting your current state, your desired state, the plan to get from the current state to the desired state and then how you will measure your progress over time.

Current State

Many of our customers come to us because while they have some processes in place, they still miss instances of fraud. Usually, they learn of a scam they missed because customers have called in to the call center to complain about having been scammed. Many organizations will have a domain monitoring vendor in place or have built an internal process using a free phishing domain scanner such as dnstwist.it.

Monitoring for permutations of a domain name is a start and better than nothing. However, as stated on the dnstwist GitHub page:

“It’s mathematically impossible to check all domain permutations – especially for longer input domains which would require millions of DNS lookups. For this reason, this tool generates and checks domains very close to the original one. Theoretically, these are the most attractive domains from the attacker’s point of view. However, be aware that the imagination of the aggressors is unlimited.”

 

In addition, attackers have moved beyond simple typo- or cyber-squatting. Cybersquatting uses misleading permutations of a domain name to trick visitors into believing a website is an official channel. A phishing study conducted by researchers from Arizona State University, Google, PayPal and Samsung found that traditional domain monitoring fails to identify 71% of malicious websites. Alone, DNS and domain monitoring are no longer reliable ways to detect brand impersonations and phishing. 

Depending on your brand protection program’s maturity, you may need to begin with some of the tips outlined in the “Getting Started” section.

At the least, you will need to:

  • Ensure you’ve registered your trademarks and copyrights in relevant markets
  • Claim your brand names on popular, and emerging, social media platforms
  • Distinctively brand your log-in pages – users more easily recognize or differentiate well-branded log-in pages versus more generic pages, and more generic log-in pages are easier to clone
  • Institute a basic documentation system to help you demonstrate enforcement actions on your trademarks

Desired State

Hoping to find more scam sites before their customers have fallen victim is one of the top reasons business’s approach Allure Security for online brand protection. One brand came to us with the specific goal of gaining a “…proactive edge on the bad guys.” The publishing of a fake website impersonating a brand can be the first sign of a phishing scheme in development. After that the scammer launches their phishing campaign by choosing their distribution channel (e.g., e-mail, text message, QR code) to send a link to the site to their targets. To the brand seeking a proactive edge, finding these sites in their beginning stages, prior to the launch of a phishing scam for example, was their desired state. An additional advanced measure that contributes to a proactive strategy incorporates adding a virtual watermark to digital content that “phones home” when it’s reproduced. 

Perhaps obviously, customers serving as a detection system for online scams won’t get you ahead of the brand damage, fraud losses, and lost revenue that stems from online brand abuse. Simply playing more rounds of reactive “whack-a-mole” in terms of knocking down websites as they’re reported by customers also isn’t exactly a progression.

So how will you get ahead? Vendors such as Allure Security apply artificial intelligence to the problem to find more fake websites, deceptive social media accounts, and rogue and malicious mobile apps than traditional approaches. Allure Security’s AI-powered detection engine, for example, automates the assessment of more than 50 million websites a day (a number which increases every month). This is a scale that a team of humans, no matter how skilled, cannot achieve. Best of all, this power allows vendors like Allure Security to find scams in their beginning stages – i.e., during development and testing or quickly after deployment and before any person has visited them. Allure Security, for example, shortens the life cycle of scams online.

All of this is to say that truly proactive and effective online brand protection goes beyond website takedowns. Proactive brand protection reduces reputation risk, protects revenue, and increases customer satisfaction, loyalty, and trust. Achieving more cost efficiency is also an admirable goal. To learn more about how much an old-fashioned approach might be costing you, try our brand impersonation scam cost calculator.

Online Brand Protection KPIs

We can’t necessarily prescribe the best KPIs for your situation as it depends on your brand’s specific goals.  Enforcement action metrics will likely make up part of how you measure progress, but don’t lose sight of the impact brand protection can have on the bottom line (e.g., revenue protected, reputation risk reduced, etc.).

As you work with your team and internal stakeholders, consider the following non-exhaustive list of questions to help decide the best KPIs for your program:

  • What trends or data will your CEO want to see in order to feel confident that you’re effectively handling online brand impersonations?
  • How can you project revenue saved based on proactive detection and response to scams?
  • How can you monitor web traffic fluctuations based on scams in operation and how does that affect online sales revenue?
  • How can you project how much fraud decreased as a result of deploying more effective brand protection?
  • How will the modernization of your brand protection affect call center volume related to customer complaints about scams?
  • How can you connect your online brand protection efforts with customer churn rates?
  • How do you track instances of account takeover and new account fraud and how can you correlate brand impersonation response efforts?
  • What cost efficiencies can be realized with a more modern approach to online brand impersonation with regards to internal teams’ time or contracting with third parties to file takedown requests, Uniform Domain-Name Dispute-Resolution Policy (UDRP) complaints, cease-and-desist letters, etc.?

In the video below, Cox Enterprises VP and CISO David McLeod offers some ideas for quantifying the effectiveness of your brand protection efforts:

Conclusion

Renowned branding expert and author Marty Neumeier states, “Your brand isn’t what you say it is. It’s what they say it is.” Essentially, that means you don’t control all aspects of your brand. As David McLeod mentioned above, that can be especially challenging online where you don’t always control the use of your brand.

A strong brand attracts and retains customers. It’s one of your most valuable assets – valued both by you and your customers. Protecting your reputation and managing associated risks clearly contribute to the bottom line and is a high stakes endeavor. You’ve built trust with your customers and in turn they expect you’re doing what you can to ensure the safety of their interactions with you.  

You need to do your due diligence as well as build and maintain an online brand protection monitoring strategy that allows you to proactively gain visibility into the use of your brand online (whether authorized or not) and quickly respond to misuse as soon as possible. As we’ve covered, that comprises:

  1. Registering trademarks
  2. Building a strong brand and claiming it across various online channels
  3. Documenting evidence of your enforcement of your trademarks
  4. Scaling up your monitoring of usage of your brand online
  5. Acting swiftly to proactively respond to online brand impersonations – ideally before any customers fall victim
  6. Communicating internally the concrete impact your brand protection efforts have on the business as a whole and track your progress

Finally, thank you for reading this guide. It shows you’re taking a step toward improving your brand security. And, if you think about it, when you protect your brand you help make the world a better place. Yes, of course there are commercial interests at play too, but you’re also doing your part to help protect you, your family, us, our families, and the public at large against fraud and the harm it does to all of our economic and emotional security.

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